Policies & Procedures

Official policies and procedures of the Episcopal Church of St. John the Baptist, as set by the vestry (governing board).

​Facilities
Columbarium Policy
Facilities Use Permit
Facility Use Rates
Quick Emergency Guide

Financial (Work in progress; additional sections coming soon.)
Introduction & Division of Duties​
Receipts (Money Coming In)
Disbursements (Money Going Out)


Personnel
Personnel Policies, Procedures & Practices
May 2, 2024.  ​

Parish Life/Events
Animal Policy
Guidelines for Serving Alcoholic Beverages at Church Events
Guidelines for Use of Photographs
Photo Release Form
​Two-Person Policy for Ministry
Easter Vigil Fire Instructions

Vestry
Vestry Guest Policy ​​​

​
Check Request Form    Download PDF (can be filled electronically)
Use this form when requesting payment for something that has not yet been paid. 

Reimbursement Request Form     Download PDF 
Use this form when requesting a reimbursement from the church for something you have paid for out of your own pocket.

Endowment Fund Policies
These policies governing the structure and use of our endowment fund were adopted by the vestry on Aug. 12, 2004.

• Document 1: Resolution to Establish the Endowment Fund and the Board of the Endowment Fund
• Document 2: Gift Acceptance Policy
• Document A: Policy Regarding the Disposition of Bequests
• Document B.  Policy Regarding Designated Funds of the Endowment Fund
• Document C.  Investment Policy
• Document D.  Spending Policy

Governance Documents

Parish Level
Restated Articles of Incorporation
By-laws of the Church of St. John the Baptist, Aptos (2019)

Diocesan Level
Constitution and Canons of the Episcopal Diocese of El Camino Real (as revised September 2024)

Denomination-Wide 
Constitution and Canons of The Episcopal Church (2018)
Manual of Business Methods in Church Affairs (2019)